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Each week brings task lists, emails, documents, and new jobs. How much of that is completely different from the job you’ve done? Odds are, not much. Many of our tasks are variations on something we have done hundreds of times before.
Don’t reinvent the wheel each time you start something fresh. Instead, use templates–as starting point for new 17, standardized files. Once you save a variant of the template add, remove, or alter any info for that document that is unique, and you are going to have the job.
Templates work everywhere: in word processors, spreadsheets, project management apps, survey programs, and email. Here is how to automatically generate documents from a template — and how to use templates in your favorite programs –so it’s possible to get your tasks done faster.
Templates take the time to build, and it’s easy to wonder if they’re worth the investment. The brief answer: absolutely. Editing a template takes far less time than formatting some thing. It’s the distinction between retyping it, or copying and pasting some text.
That’s only one benefit: Using a template means you are less likely to leave out crucial information, too. For instance, if you need to send freelance authors a contributor agreement, changing a standard contract template (instead of writing a new contract every time) ensures you won’t leave out the crucial clause regarding owning the material once you’ve paid for it.
Templates also guarantee consistency. Maybe you send regular job updates to investors or customers. With a template, you know the update will have the formatting, layout, and arrangement.
How to Produce Fantastic Templates
Not many templates are created equal–and a few things do not require a template. Listed below are a couple of guidelines to follow.
First, templates must be comprehensive. So err on the side of adding also rather than too small, it’s more easy to delete info than add it in.
Imagine you are creating a template of your resume. You’d want to list in-depth details about your responsibilities and accomplishments, so you’ll have all the info you want to apply for almost any job.
You always have the option to delete less-important notes later on, but you might forget it at the last 25, when it’s not from the template.
Some applications will automatically fill in these factors for you (more on that in a little ). But if you need to fill in the information on your own, include some text that is obvious and simple to look for so it is possible to locate text that has to be altered without much effort.