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Each week brings files, emails, new jobs, and task lists. How much of that is different from the work you’ve done? Odds are, maybe not much. A number of our tasks are variations on something we’ve done countless times before.
Do not reinvent the wheel each time you start something fresh. Rather, use templates–standardized files with formatting and text as starting point. Once you save a separate variant of the template add, remove, or change any data for that document, and you’ll have the job.
Programs work anywhere: in word processors, spreadsheets, project management apps, survey platforms, and email. Here’s the way to use templates and to generate documents from a template–so it’s possible to get your tasks quicker.
Templates take the time to build, and it’s easy to wonder whether they are worth the investment. The brief answer: absolutely. Editing a template takes much less time than formatting something. It’s the difference between retyping it, or copying and pasting some text.
That is not the only benefit: Using a template means you are not as likely to leave out key information, too. For example, if you want to send freelance authors a contributor agreement, modifying a standard contract template (rather than composing a new contract each time) guarantees you won’t leave out the crucial clause about owning the material as soon as you’ve paid for this.
Templates also guarantee consistency. You send investors or customers regular project updates. Using a template, you know the update will have the formatting, layout, and general structure.
How to Create Great Templates
Not all templates are created equal–and a few things don’t require a template. Listed below are a few guidelines to follow.
First, templates should be comprehensive. It is more easy to delete info than add it , so err on the side of adding too instead of too little.
Imagine you’re creating a template of your resume. You would want to record in-depth facts so you are going to have.
You can delete notes that are less-important later on, but you might forget it in the last 25, if it’s not in the template.
Some applications will automatically fill in all these factors for you (more on this in a little ). But if you have to fill in the information by yourself, include some text that is easy and obvious to look for so you can find text that has to be changed without a lot of effort.
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