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Every week brings files, emails, new projects, and task lists. How much of that is completely different from the work you’ve done before? Odds are, maybe not much. Many of our tasks are variations on something we have done hundreds of times before.
Do not reinvent the wheel every time you start something new. Instead, use templates–standardized files with formatting and text as starting point. As soon as you save another version of the template, just add, remove, or change any info for that document, and you’ll have the job.
Templates work anywhere: in word processors, spreadsheets, project management apps, survey programs, and email. Here’s how to use templates and the way to automatically create documents from a template–so you can get your common tasks quicker.
Templates take time to build, and it’s easy to wonder if they are worth the investment. The short answer: absolutely. Editing a template takes much less time than formatting something. It’s the distinction between retyping it, or copying and pasting some text.
That is only one benefit: Using a template means you are less likely to leave out key information, too. By way of example, if you need to send freelance authors a contributor agreement, changing a standard contract template (rather than writing a new contract every time) ensures you won’t leave out that crucial clause regarding possessing the material as soon as you’ve paid for it.
Templates additionally guarantee consistency. Perhaps you send clients or investors regular job updates. Using a template, you know the upgrade will have the same formatting, design, and arrangement.
How to Create Fantastic Templates
Not all templates are created equal–and a few things do not require a template. Listed below are a few tips to follow.
First, templates should be comprehensive. So err on the side of adding too rather than too small, it is simpler to delete information than add it in.
Imagine you are creating a template of your own resume. You’d want to record details about your duties and accomplishments, so you are going to have.
You can delete notes that are less-important later on, but you might forget it in the final 25, if it is not in the template.
Some applications will automatically fill in these variables for you (more on this in a bit). But should you have to fill in the information on your own, add some text that is easy and obvious to look for so it is possible to locate.
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