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Every week brings task lists, emails, documents, and new jobs. Just how much of that is completely different from the work you have done? Odds are, not much. Many of our tasks are variants on something we have done hundreds of times before.
Don’t reinvent the wheel each time you start something new. Instead, use templates–as starting point for new 17, standardized files. As soon as you save a variant of the template add, eliminate, or change any info for that unique document, and you’ll have the new work completed in a fraction of this time.
Programs work everywhere: in word processors, spreadsheets, project management programs, survey programs, and email. Here’s how to create documents from a template — and how to use templates in your favorite programs –so it’s possible to get your tasks quicker.
Templates take time to construct, and it’s easy to wonder if they are worth the investment. The answer: absolutely. Editing a template takes much less time than formatting something. It is the difference between copying and pasting some text, or retyping it.
That is not the only benefit: Using a template means you are less inclined to leave out crucial info, also. For example, if you need to send freelance authors a contributor arrangement, changing a standard contract template (rather than writing a new contract each time) guarantees you won’t depart out that crucial clause about owning the material once you’ve paid for it.
Templates additionally guarantee consistency. Perhaps you send investors or customers regular project updates. With a template, you understand the update will have the exact same formatting, design, and structure.
How to Create Great Templates
Not many templates are created equal–and a few things don’t need a template. Here are a few tips to follow.
First, templates must be comprehensive. It is easier to delete info than add it in, so err on the side of including too rather than too little.
Imagine you are creating a template of your resume. You’d want to record facts so you’ll have all the information you want to apply for almost any job.
You can delete notes on, but if it’s not in the template you may forget it in the last version.
Some tools will automatically fill in all these factors for you (more on this in a little ). But if you need to fill in the data on your own, add some text that is obvious and easy to search for so it is possible to locate.