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Every week brings documents, emails, new jobs, and task lists. How much of this is different from the job you have done before? Odds are, maybe not much. Many of our tasks are variants on something we have done countless times before.
Do not reinvent the wheel every single time you start something fresh. Rather, use templates–as starting point for work standardized files with formatting and text. Once you save a variant of the template, simply add, eliminate, or change any info for that record, and you’ll have the new job.
Templates work anywhere: in word processors, spreadsheets, project management apps, survey programs, and email. Here’s the way to create documents from a template — and how to use templates from your favorite apps –so you can get your tasks done quicker.
Templates take the time to build, and it’s easy to wonder if they’re worth the investment. The answer: absolutely. Editing a template takes far less time than formatting something. It is the distinction between copying and pasting some text, or retyping it.
That’s only one benefit: Using a template means you are less likely to leave out key information, too. By way of instance, if you want to send freelance writers a contributor arrangement, modifying a standard contract template (rather than writing a new contract each time) guarantees you won’t leave out that crucial clause about owning the content once you’ve paid for this.
Templates additionally guarantee consistency. You send clients or investors regular project updates. Using a template, you understand the update will have the formatting, design, and structure.
How to Create Great Templates
Not all templates are created equal–and a few things don’t need a template. Here are a couple of tips to follow.
First, templates must be comprehensive. So err on the side of including too rather than too small, it is easier to delete info than add it .
Imagine you’re developing a template of your own resume. You’d want to list in-depth details about your responsibilities and accomplishments, so you are going to have all the information you need to submit an application for almost any job.
You can delete notes that are less-important later on, but you might forget it at the final 25, if it is not from the template.
Some tools will automatically fill in these factors for you (more on that in a little ). But should you have to fill in the information by yourself, add some text that is obvious and easy to search for so it is possible to locate text that needs to be changed without a lot of effort.
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