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Each week brings new projects, emails, files, and job lists. How much of that is totally different from the job you’ve done before? Odds are, not much. Many of our tasks are variants on something.
Don’t reinvent the wheel every single time you start something new. Rather, use templates–as starting point for 17, standardized documents with text and formatting. Once you save a separate variant of the template, just add, eliminate, or change any info for that document, and you are going to have the new job.
Programs work everywhere: in word processors, spreadsheets, project management programs, survey programs, and also email. Here’s how to use templates and how to create documents from a template–so it’s possible to get your tasks quicker.
Templates take the time to construct, and it’s easy to wonder whether they are worth the investment. The brief answer: absolutely. Editing a template requires far less time than formatting some thing from scratch. It’s the distinction between copying and pasting some text, or retyping it.
That’s only one advantage: Using a template means you are less likely to leave out key info, too. By way of example, if you want to send freelance writers a contributor agreement, modifying a standard contract template (rather than writing a new contract every time) ensures you won’t leave out that crucial clause regarding owning the content as soon as you’ve paid for this.
Templates also guarantee consistency. Perhaps you send clients or investors regular job updates. Using a template, you know the update will have the same formatting, layout, and structure.
How to Produce Great Templates
Not many templates are created equal–and some things do not need a template. Listed below are a few guidelines to follow.
First, templates should be comprehensive. It’s more easy to delete information than add it , so err on the side of adding instead of too small.
Imagine you are creating a template of your resume. You would want to list in-depth details so you’ll have.
You can always delete notes on, but if it is not from the template you may forget it.
Some applications will automatically fill in these factors for you (more on this in a bit). But if you need to fill in the information on your own, include some text that is obvious and easy to look for so you can locate text that has to be altered without much effort.