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Every week brings documents, emails, new jobs, and job lists. How much of that is totally different from the job you’ve done? Odds are, not much. A number of our day-to-day tasks are variations on something we have done hundreds of times before.
Do not reinvent the wheel each single time you start something fresh. Use templates–as starting point for 17, standardized files with formatting and text. Once you save another variant of the template add, eliminate, or alter any data for that document, and you are going to have the new work completed in a fraction of this time.
Templates work anywhere: in word processors, spreadsheets, project management apps, survey programs, and also email. Here’s to generate documents from a template — and how to use templates from your favorite programs –so you can get your common tasks done quicker.
Templates take time to build, and it’s easy to wonder whether they’re worth the investment. The brief answer: absolutely. Editing a template takes much less time than formatting some thing. It’s the difference between copying and pasting some text, or retyping it.
That’s not the only benefit: Using a template means you’re less inclined to leave out key info, also. For instance, if you need to send freelance writers a contributor arrangement, modifying a standard contract template (instead of composing a new contract every time) guarantees you won’t leave out the crucial clause about owning the content as soon as you’ve paid for it.
Templates additionally guarantee consistency. Maybe you send customers or investors regular job updates. Using a template, you understand the update will have the formatting, layout, and general arrangement.
How to Create Great Templates
Not all templates are created equal–and a few things do not require a template. Here are a few tips to follow.
First, templates should be comprehensive. It’s easier to delete information than add it in, so err on the side of adding rather than too small.
Imagine you’re creating a template of your resume. You’d want to list in-depth details about your duties and accomplishments, and that means you are going to have all the info you want to apply for any job.
You can always delete less-important notes on, but if it is not from the template you might forget it at the last edition.
Some tools will automatically fill in these variables for you (more on that in a bit). But if you need to fill in the information on your own, add some text that is easy and obvious to search for so it is possible to find text that needs to be altered without much work.