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Each week brings files, emails, new jobs, and job lists. How much of this is different from the work you’ve done? Odds are, maybe not much. Many of our day-to-day tasks are variants on something.
Don’t reinvent the wheel each time you start something new. Rather, use templates–as starting point for 17, standardized documents. As soon as you save another version of the template add, eliminate, or change any data for that document, and you are going to have the job completed in a fraction of the time.
Programs work everywhere: in word processors, spreadsheets, project management programs, survey programs, and email. Here’s how to use templates in your favorite programs –and to automatically create documents from a template–so it’s possible to get your ordinary tasks quicker.
Programs take time to construct, and it’s easy to wonder whether they are worth the investment. The answer: absolutely. Editing a template takes much less time than formatting some thing from scratch. It’s the difference between retyping it, or copying and pasting some text.
That is not the only benefit: Using a template means you are less inclined to leave out key information, too. For example, if you want to send freelance authors a contributor agreement, changing a standard contract template (instead of composing a new contract every time) guarantees you won’t leave out that crucial clause regarding possessing the material once you’ve paid for this.
Templates additionally guarantee consistency. Perhaps you send regular job updates. Using a template, you understand the upgrade will constantly have the formatting, layout, and general arrangement.
How to Produce Great Templates
Not all templates are created equal–and some things do not need a template. Here are a couple of guidelines to follow.
First, templates must be comprehensive. It is simpler to delete information than add it , so err on the side of including also instead of too small.
Imagine you are developing a template of your own resume. You would want to record in-depth facts about your duties and achievements, and that means you’ll have all the information you need to submit an application for any job.
You can always delete less-important notes on, but if it is not from the template you may forget it in the final edition.
Some applications will automatically fill in all these factors for you (more on this in a little ). But if you need to fill in the data by yourself, include some text that is easy and obvious to search for so it is possible to locate text that has to be altered without much effort.
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