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Each week brings new projects, emails, files, and job lists. How much of this is different from the job you’ve done before? Odds are, maybe not much. A number of our tasks are variants on something we’ve done countless times before.
Do not reinvent the wheel every time you start something new. Use templates–as starting point for 17, standardized documents. As soon as you save a separate version of the template, just add, eliminate, or change any data for that document, and you’ll have the work done in a fraction of the time.
Templates work everywhere: in word processors, spreadsheets, project management apps, survey platforms, and also email. Here is the way to use templates in your favorite apps–and to create documents from a template–so it’s possible to get your tasks done quicker.
Programs take the time to construct, and it’s easy to wonder whether they are worth the investment. The brief answer: absolutely. Editing a template requires far less time than formatting something from scratch. It is the distinction between copying and pasting some text, or retyping it.
That is only one benefit: Using a template means you are not as inclined to leave out key information, also. For instance, if you want to send freelance writers a contributor arrangement, modifying a standard contract template (instead of writing a new contract every time) ensures you won’t leave out that crucial clause about possessing the content as soon as you’ve paid for it.
Templates also guarantee consistency. You send regular project updates to investors or customers. With a template, you know the update will have the formatting, design, and general arrangement.
How to Produce Great Templates
Not many templates are created equal–and a few things don’t require a template. Here are a couple of tips to follow.
First, templates should be comprehensive. It’s more easy to delete information than add it in, so err on the side of including rather than too small.
Imagine you are creating a template of your resume. You’d want to list details and that means you’ll have all the information you want to submit an application for any job.
You can always delete notes on, but you may forget it if it’s not in the template.
Some applications will automatically fill in all these factors for you (more on this in a bit). But should you need to fill in the information by yourself, add some text that is obvious and simple to search for so it is possible to locate text that needs to be changed without a lot of work.