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Each week brings documents, emails, new jobs, and job lists. How much of this is different from the job you’ve done? Odds are, not much. A number of our tasks are variations on something we have done countless times before.
Do not reinvent the wheel each single time you start something fresh. Instead, use templates–standardized files with formatting and text as starting point. Once you save another version of the template add, eliminate, or alter any data for that record that is unique, and you’ll have the new job.
Templates work anywhere: in word processors, spreadsheets, project management programs, survey programs, and email. Here’s the way to automatically generate documents from a template — and the way to use templates from your favorite apps –so you can get your tasks quicker.
Programs take the time to build, and it’s easy to wonder whether they’re worth the investment. The short answer: absolutely. Editing a template requires far less time than formatting something from scratch. It is the difference between retyping it, or copying and pasting some text.
That’s not the only advantage: Using a template means you are less likely to leave out key info, too. For instance, if you need to send freelance writers a contributor agreement, changing a standard contract template (instead of writing a new contract every time) ensures you won’t depart out that crucial clause regarding possessing the content once you’ve paid for this.
Templates also guarantee consistency. Maybe you send regular job updates to clients or investors. With a template, you understand the update will have the formatting, layout, and arrangement.
How to Produce Fantastic Templates
Not many templates are created equal–and some things don’t require a template. Here are a few tips to follow.
First, templates should be comprehensive. It’s simpler to delete info than add it , so err on the side of adding rather than too little.
Imagine you are developing a template of your own resume. You would want to list in-depth facts so you are going to have all the info you want to submit an application for almost any job.
You can always delete notes that are less-important on, but you might forget it in the final 25, if it is not in the template.
Some tools will automatically fill in these factors for you (more on that in a bit). But if you have to fill in the information by yourself, add some text that’s obvious and simple to look for so it is possible to locate.
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