Building Maintenance Schedule Template Invitation Template from preventive maintenance program template , image source: articledge.com
Each week brings files, emails, new jobs, and task lists. How much of this is completely different from the work you’ve done? Odds are, maybe not much. A number of our daily tasks are variants on something.
Don’t reinvent the wheel every time you start something fresh. Use templates–standardized files with text and formatting as starting point for work. As soon as you save a separate variant of the template, simply add, eliminate, or change any data for that record that is unique, and you’ll have the job.
Programs work everywhere: in word processors, spreadsheets, project management apps, survey programs, and also email. Here is how to use templates from your favorite programs –and to generate documents from a template–so you can get your common tasks quicker.
Programs take time to build, and it’s easy to wonder if they are worth the investment. The answer: absolutely. Editing a template takes far less time than formatting some thing from scratch. It’s the difference between retyping it, or copying and pasting some text.
That is only one benefit: Using a template means you’re not as likely to leave out crucial information, also. For instance, if you need to send freelance writers a contributor arrangement, modifying a standard contract template (rather than composing a new contract each time) ensures you won’t leave out the crucial clause regarding owning the material once you’ve paid for this.
Templates also guarantee consistency. Maybe you send regular project updates. With a template, you know the update will always have the formatting, design, and arrangement.
How to Create Great Templates
Not many templates are created equal–and some things do not need a template. Here are a couple of guidelines to follow.
First, templates should be comprehensive. So err on the side of adding rather than too little, it’s more easy to delete information than add it in.
Imagine you’re developing a template of your own resume. You’d want to record in-depth facts so you are going to have all the information you need to apply for almost any job.
You can always delete notes later on, but when it’s not from the template you may forget it.
Some applications will automatically fill in all these factors for you (more on that in a little ). But should you need to fill in the information by yourself, include some text that is simple and obvious to look for so it is possible to find.