June 2016 Printable Calendar Blank Templates from printable 2016 calendar templates , image source: printablecalendartemplates.com
Each week brings new jobs, emails, documents, and task lists. How much of that is completely different from the job you have done? Odds are, not much. Many of our day-to-day tasks are variants on something we have done hundreds of times before.
Don’t reinvent the wheel every time you start something new. Use templates–as starting point for work that is , standardized files with formatting and text. Once you save a separate variant of the template, just add, eliminate, or change any data for that record, and you are going to have the new work.
Programs work everywhere: in word processors, spreadsheets, project management programs, survey programs, and also email. Here is how to use templates in your favorite apps–and to create documents from a template–so you can get your tasks quicker.
Templates take the time to build, and it’s easy to wonder whether they are worth the investment. The brief answer: absolutely. Editing a template takes much less time than formatting some thing from scratch. It is the difference between retyping it, or copying and pasting some text.
That’s only one benefit: Using a template means you are not as inclined to leave out crucial info, too. For instance, if you want to send freelance authors a contributor agreement, changing a standard contract template (instead of writing a new contract every time) ensures you won’t leave out the crucial clause regarding owning the material once you’ve paid for this.
Templates also guarantee consistency. You send regular job updates to investors or customers. With a template, you know the update will constantly have the formatting, design, and arrangement.
How to Create Great Templates
Not all templates are created equal–and a few things don’t need a template. Listed below are a few guidelines to follow.
First, templates must be comprehensive. It is simpler to delete information than add it , so err on the side of including also instead of too little.
Imagine you are creating a template of your own resume. You’d want to record facts so you are going to have all the info you need to submit an application for almost any job.
You can always delete less-important notes later on, but if it is not from the template you may forget it in the last edition.
Some tools will automatically fill in all these factors for you (more on this in a little ). But if you need to fill in the information on your own, add some text that is obvious and easy to look for so it is possible to find.