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Every week brings new projects, emails, files, and task lists. Just how much of this is different from the work you’ve done before? Odds are, not much. Many of our day-to-day tasks are variations on something we have done hundreds of times before.
Do not reinvent the wheel each single time you start something new. Use templates–as starting point for work that is new, standardized files with formatting and text. Once you save a separate version of the template add, eliminate, or alter any info for that exceptional document, and you’ll have the job.
Templates work everywhere: in word processors, spreadsheets, project management programs, survey programs, and email. Here is how to use templates and to automatically generate documents from a template–so you can get your common tasks quicker.
Templates take time to build, and it’s easy to wonder whether they are worth the investment. The answer: absolutely. Editing a template requires far less time than formatting something. It’s the distinction between retyping it, or copying and pasting some text.
That’s not the only benefit: Using a template means you’re not as likely to leave out crucial info, also. By way of instance, if you need to send freelance authors a contributor agreement, modifying a standard contract template (rather than composing a new contract each time) guarantees you won’t leave out the crucial clause about owning the content once you’ve paid for it.
Templates additionally guarantee consistency. Perhaps you send clients or investors regular job updates. Using a template, you know the upgrade will always have the formatting, design, and standard structure.
How to Create Great Templates
Not all templates are created equal–and a few things do not need a template. Listed below are a few guidelines to follow.
First, templates must be comprehensive. So err on the side of adding also instead of too little, it’s more easy to delete info than add it .
Imagine you are developing a template of your own resume. You’d want to record details so you’ll have all the info you want to submit an application for any job.
You can always delete notes that are less-important later on, but you may forget it at the final 25, if it’s not from the template.
Some tools will automatically fill in these variables for you (more on this in a little ). But should you have to fill in the data by yourself, add some text that is obvious and simple to look for so it is possible to locate.