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Each week brings job lists, emails, files, and new jobs. Just how much of this is different from the job you’ve done before? Odds are, maybe not much. A number of our day-to-day tasks are variants on something we’ve done hundreds of times before.
Don’t reinvent the wheel every time you start something new. Use templates–as starting point for new 17, standardized files. As soon as you save another version of the template add, remove, or alter any data for that unique record, and you are going to have the job completed in a fraction of this time.
Templates work everywhere: in word processors, spreadsheets, project management programs, survey platforms, and also email. Here’s the way to generate documents from a template — and the way to use templates from your favorite programs –so you can get your tasks done quicker.
Programs take time to build, and it’s easy to wonder if they’re worth the investment. The answer: absolutely. Editing a template requires far less time than formatting something from scratch. It is the difference between copying and pasting some text, or retyping it.
That’s only one benefit: Using a template means you are not as likely to leave out crucial info, too. For example, if you need to send freelance authors a contributor agreement, modifying a standard contract template (rather than composing a new contract each time) ensures you won’t leave out that crucial clause about owning the material once you’ve paid for this.
Templates also guarantee consistency. You send regular job updates to clients or investors. With a template, you know the update will always have the exact same formatting, layout, and general arrangement.
How to Produce Fantastic Templates
Not many templates are created equal–and some things don’t require a template. Here are a few guidelines to follow.
First, templates must be comprehensive. It’s more easy to delete information than add it , so err on the side of including rather than too small.
Imagine you’re creating a template of your own resume. You’d want to record facts about your duties and achievements, and that means you are going to have.
You can delete notes on, but if it is not in the template you might forget it at the final version.
Some tools will automatically fill in these factors for you (more on this in a bit). But if you need to fill in the data on your own, include some text that is obvious and simple to look for so you can find text that has to be altered without much effort.