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Every week brings task lists, emails, documents, and new projects. How much of that is different from the job you have done? Odds are, maybe not much. A number of our day-to-day tasks are variants on something we have done hundreds of times before.
Do not reinvent the wheel every single time you start something new. Rather, use templates–standardized documents as starting point for work. As soon as you save another version of the template, simply add, remove, or alter any data for that document, and you are going to have the new job.
Templates work anywhere: in word processors, spreadsheets, project management apps, survey platforms, and also email. Here’s the way to use templates from your favorite apps–and to automatically generate documents from a template–so it’s possible to get your common tasks faster.
Programs take time to build, and it’s easy to wonder if they are worth the investment. The answer: absolutely. Editing a template requires far less time than formatting something. It’s the difference between retyping it, or copying and pasting some text.
That is not the only benefit: Using a template means you are not as inclined to leave out crucial info, also. By way of example, if you need to send freelance writers a contributor agreement, modifying a standard contract template (rather than writing a new contract each time) guarantees you won’t leave out the crucial clause regarding possessing the content once you’ve paid for this.
Templates additionally guarantee consistency. Perhaps you send clients or investors regular project updates. With a template, you know the update will have the formatting, layout, and structure.
How to Create Fantastic Templates
Not many templates are created equal–and a few things don’t need a template. Here are a couple of guidelines to follow.
First, templates should be comprehensive. It is more easy to delete information than add it , so err on the side of including rather than too small.
Imagine you are creating a template of your resume. You would want to list details so you’ll have.
You can always delete less-important notes later on, but you may forget it when it’s not in the template.
Some tools will automatically fill in all these variables for you (more on that in a little ). But should you have to fill in the data by yourself, add some text that is simple and obvious to search for so you can locate text that has to be changed without much work.