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Every week brings new jobs, emails, documents, and job lists. How much of this is different from the work you have done? Odds are, maybe not much. Many of our tasks are variants on something.
Do not reinvent the wheel every single time you start something new. Rather, use templates–standardized documents with text and formatting as starting point for work. As soon as you save a version of the template, just add, remove, or alter any info for that record that is exceptional, and you are going to have the new work done in a fraction of this time.
Templates work everywhere: in word processors, spreadsheets, project management programs, survey programs, and also email. Here is how to use templates and to automatically generate documents from a template–so you can get your ordinary tasks faster.
Programs take time to build, and it’s easy to wonder if they are worth the investment. The brief answer: absolutely. Editing a template takes much less time than formatting something from scratch. It is the difference between copying and pasting some text, or retyping it.
That’s not the only advantage: Using a template means you’re less likely to leave out crucial info, also. For example, if you need to send freelance writers a contributor agreement, changing a standard contract template (rather than composing a new contract every time) ensures you won’t depart out the crucial clause about possessing the material as soon as you’ve paid for this.
Templates additionally guarantee consistency. Perhaps you send regular job updates. Using a template, you know the update will constantly have the formatting, layout, and standard arrangement.
How to Create Fantastic Templates
Not all templates are created equal–and a few things don’t require a template. Here are a couple of tips to follow.
First, templates must be comprehensive. It is easier to delete information than add it in, so err on the side of including rather than too little.
Imagine you’re developing a template of your resume. You’d want to record in-depth details about your responsibilities and achievements, so you’ll have all the information you want to apply for almost any job.
You can delete notes later on, but you might forget it if it is not in the template.
Some tools will automatically fill in these variables for you (more on this in a little ). But if you have to fill in the data on your own, include some text that’s easy and obvious to look for so you can find text that needs to be altered without a lot of work.