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Every week brings new jobs, emails, files, and job lists. Just how much of that is completely different from the work you have done before? Odds are, maybe not much. Many of our day-to-day tasks are variations on something we’ve done countless times before.
Do not reinvent the wheel each time you start something new. Use templates–as starting point for 17, standardized documents with text and formatting. Once you save a variant of the template, just add, remove, or change any data for that unique record, and you are going to have the new job.

Templates work anywhere: in word processors, spreadsheets, project management apps, survey platforms, and also email. Here’s the way to use templates and how to automatically create documents from a template–so you can get your tasks done quicker.

Templates take time to construct, and it’s easy to wonder whether they’re worth the investment. The answer: absolutely. Editing a template takes much less time than formatting something. It’s the distinction between retyping it, or copying and pasting some text.

That’s not the only benefit: Using a template means you are less likely to leave out key information, too. For example, if you want to send freelance authors a contributor agreement, changing a standard contract template (instead of composing a new contract each time) guarantees you won’t leave out that crucial clause about owning the material as soon as you’ve paid for this.

Templates additionally guarantee consistency. Maybe you send investors or clients regular job updates. With a template, you know the upgrade will constantly have the formatting, design, and general arrangement.

How to Create Great Templates

Not many templates are created equal–and a few things do not need a template. Here are a few guidelines to follow.
First, templates must be comprehensive. So err on the side of adding too rather than too little, it’s simpler to delete info than add it .
Imagine you are developing a template of your own resume. You would want to record facts and that means you’ll have all the info you want to submit an application for any job.

You always have the option to delete notes later on, but you may forget it in the last 25, when it is not from the template.

Some tools will automatically fill in all these factors for you (more on this in a bit). But if you need to fill in the data by yourself, include some text that’s easy and obvious to search for so it is possible to locate text that has to be changed without much work.