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Each week brings job lists, emails, documents, and new jobs. How much of this is totally different from the work you’ve done before? Odds are, maybe not much. A number of our tasks are variants on something.
Do not reinvent the wheel each time you start something fresh. Use templates–standardized documents as starting point. Once you save another variant of the template add, eliminate, or change any info for that document, and you are going to have the job done in a fraction of this time.
Templates work anywhere: in word processors, spreadsheets, project management programs, survey programs, and also email. Here is how to use templates and to automatically create documents from a template–so it’s possible to get your tasks quicker.
Templates take time to build, and it’s easy to wonder whether they are worth the investment. The answer: absolutely. Editing a template requires much less time than formatting something from scratch. It’s the difference between retyping it, or copying and pasting some text.
That is not the only benefit: Using a template means you’re less likely to leave out key info, also. By way of instance, if you want to send freelance writers a contributor arrangement, changing a standard contract template (instead of writing a new contract each time) guarantees you won’t leave out that crucial clause regarding owning the content as soon as you’ve paid for it.
Templates additionally guarantee consistency. Perhaps you send clients or investors regular job updates. Using a template, you understand the update will have the same formatting, layout, and structure.
How to Produce Great Templates
Not many templates are created equal–and a few things do not require a template. Here are a few tips to follow.
First, templates should be comprehensive. So err on the side of including too rather than too small, it is easier to delete information than add it .
Imagine you are developing a template of your resume. You would want to list in-depth facts and that means you’ll have.
You can delete less-important notes later on, but if it’s not from the template you might forget it at the final version.
Some applications will automatically fill in all these variables for you (more on that in a little ). But if you need to fill in the information on your own, include some text that’s easy and obvious to look for so it is possible to locate.