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Each week brings task lists, emails, documents, and new jobs. How much of that is completely different from the work you have done before? Odds are, not much. A number of our day-to-day tasks are variants on something we have done hundreds of times before.
Don’t reinvent the wheel each single time you start something fresh. Use templates–standardized documents with formatting and text as starting point. As soon as you save a variant of the template, simply add, eliminate, or change any info for that document, and you’ll have the new work.
Templates work everywhere: in word processors, spreadsheets, project management programs, survey programs, and also email. Here is the way to generate documents from a template — and how to use templates in your favorite apps –so it’s possible to get your tasks quicker.
Templates take the time to build, and it’s easy to wonder if they’re worth the investment. The short answer: absolutely. Editing a template takes far less time than formatting something. It’s the distinction between copying and pasting some text, or retyping it.
That’s only one benefit: Using a template means you’re less inclined to leave out crucial information, too. For example, if you need to send freelance writers a contributor agreement, changing a standard contract template (instead of writing a new contract each time) ensures you won’t depart out the crucial clause regarding owning the material as soon as you’ve paid for it.
Templates also guarantee consistency. Perhaps you send clients or investors regular job updates. With a template, you know the update will constantly have the exact same formatting, layout, and arrangement.
How to Produce Fantastic Templates
Not all templates are created equal–and a few things don’t need a template. Here are a few guidelines to follow.
First, templates must be comprehensive. It is more easy to delete info than add it , so err on the side of including too instead of too small.
Imagine you are creating a template of your own resume. You would want to list in-depth details and that means you’ll have.
You always have the option to delete notes on, but you might forget it when it is not from the template.
Some tools will automatically fill in these factors for you (more on this in a bit). But if you have to fill in the data by yourself, add some text that’s easy and obvious to look for so you can locate.