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Each week brings files, emails, new jobs, and job lists. How much of that is different from the job you have done before? Odds are, not much. Many of our day-to-day tasks are variants on something.
Do not reinvent the wheel each single time you start something new. Rather, use templates–as starting point for 17, standardized documents with formatting and text. As soon as you save a separate variant of the template add, eliminate, or change any data for that unique document, and you’ll have the new work.
Templates work everywhere: in word processors, spreadsheets, project management apps, survey programs, and email. Here is to automatically create documents from a template — and how to use templates from your favorite apps –so you can get your tasks done faster.
Programs take the time to construct, and it’s easy to wonder whether they’re worth the investment. The short answer: absolutely. Editing a template requires far less time than formatting some thing from scratch. It’s the difference between copying and pasting some text, or retyping it.
That’s only one advantage: Using a template means you’re less likely to leave out key info, also. By way of example, if you need to send freelance authors a contributor arrangement, modifying a standard contract template (instead of writing a new contract each time) guarantees you won’t leave out the crucial clause regarding owning the material once you’ve paid for it.
Templates also guarantee consistency. You send regular job updates to investors or customers. Using a template, you know the update will have the formatting, layout, and standard arrangement.
How to Create Great Templates
Not all templates are created equal–and a few things do not need a template. Here are a few guidelines to follow.
First, templates should be comprehensive. It is more easy to delete info than add it in, so err on the side of including rather than too little.
Imagine you’re creating a template of your resume. You’d want to list in-depth details and that means you’ll have all the info you need to apply for any job.
You can delete notes later on, but you may forget it at the final 25, when it is not in the template.
Some applications will automatically fill in these variables for you (more on that in a bit). But should you have to fill in the data by yourself, add some text that’s simple and obvious to look for so it is possible to locate text that needs to be altered without much effort.