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Each week brings task lists, emails, documents, and new jobs. How much of that is different from the job you’ve done before? Odds are, maybe not much. A number of our day-to-day tasks are variations on something we have done hundreds of times before.
Do not reinvent the wheel each time you start something new. Rather, use templates–as starting point for work standardized documents with formatting and text. As soon as you save a version of the template, just add, eliminate, or change any data for that document that is unique, and you are going to have the new job.
Templates work anywhere: in word processors, spreadsheets, project management programs, survey platforms, and also email. Here is the way to use templates from your favorite apps–and to automatically create documents from a template–so you can get your ordinary tasks quicker.
Templates take the time to build, and it’s easy to wonder whether they are worth the investment. The short answer: absolutely. Editing a template takes far less time than formatting something from scratch. It’s the difference between retyping it, or copying and pasting some text.
That is only one advantage: Using a template means you’re less likely to leave out crucial information, also. By way of instance, if you need to send freelance writers a contributor agreement, modifying a standard contract template (instead of composing a new contract every time) ensures you won’t leave out that crucial clause about owning the content as soon as you’ve paid for this.
Templates also guarantee consistency. You send investors or customers regular project updates. Using a template, you understand the upgrade will have the formatting, design, and general structure.
How to Create Fantastic Templates
Not many templates are created equal–and some things do not require a template. Here are a couple of guidelines to follow.
First, templates must be comprehensive. So err on the side of including too instead of too small, it’s more easy to delete information than add it in.
Imagine you’re creating a template of your own resume. You would want to record details and that means you’ll have all the info you want to apply for any job.
You can delete notes that are less-important later on, but you might forget it at the last 25, when it’s not in the template.
Some tools will automatically fill in these factors for you (more on this in a little ). But should you have to fill in the information by yourself, add some text that is easy and obvious to search for so you can find.
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