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Every week brings new jobs, emails, documents, and task lists. How much of that is completely different from the work you’ve done? Odds are, maybe not much. A number of our tasks are variants on something we’ve done countless times before.
Don’t reinvent the wheel every time you start something fresh. Use templates–standardized files with text and formatting as starting point for new work. As soon as you save a separate variant of the template, just add, remove, or alter any data for that record, and you are going to have the new work.
Templates work everywhere: in word processors, spreadsheets, project management programs, survey platforms, and email. Here’s the way to use templates from your favorite programs –and to generate documents from a template–so you can get your common tasks done faster.
Templates take the time to construct, and it’s easy to wonder if they are worth the investment. The answer: absolutely. Editing a template requires much less time than formatting some thing from scratch. It is the difference between retyping it, or copying and pasting some text.
That’s not the only benefit: Using a template means you are less inclined to leave out crucial info, too. By way of instance, if you want to send freelance writers a contributor arrangement, modifying a standard contract template (rather than composing a new contract each time) guarantees you won’t leave out the crucial clause about owning the content once you’ve paid for it.
Templates also guarantee consistency. You send regular job updates to investors or customers. Using a template, you know the upgrade will always have the exact same formatting, design, and arrangement.
How to Produce Great Templates
Not all templates are created equal–and some things don’t require a template. Here are a few guidelines to follow.
First, templates should be comprehensive. So err on the side of including instead of too small, it is more easy to delete info than add it in.
Imagine you’re creating a template of your resume. You would want to record details so you are going to have all the information you need to apply for almost any job.
You can delete less-important notes later on, but you might forget it in the final 25, when it is not in the template.
Some tools will automatically fill in these factors for you (more on that in a little ). But should you need to fill in the data by yourself, add some text that’s simple and obvious to search for so you can locate.