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Each week brings new jobs, emails, documents, and job lists. How much of this is totally different from the job you have done before? Odds are, maybe not much. A number of our day-to-day tasks are variations on something we have done hundreds of times before.
Do not reinvent the wheel each single time you start something new. Rather, use templates–as starting point for 17, standardized files with formatting and text. As soon as you save another variant of the template add, remove, or change any data for that document, and you are going to have the new work completed in a fraction of the time.
Templates work anywhere: in word processors, spreadsheets, project management programs, survey programs, and email. Here is the way to use templates and to generate documents from a template–so you can get your tasks quicker.
Templates take time to build, and it’s easy to wonder if they’re worth the investment. The short answer: absolutely. Editing a template takes much less time than formatting something. It’s the difference between copying and pasting some text, or retyping it.
That’s only one benefit: Using a template means you’re not as inclined to leave out crucial info, also. For example, if you need to send freelance authors a contributor arrangement, changing a standard contract template (instead of composing a new contract every time) ensures you won’t leave out that crucial clause about owning the material once you’ve paid for it.
Templates additionally guarantee consistency. Perhaps you send investors or clients regular project updates. With a template, you understand the update will have the formatting, design, and general structure.
How to Create Great Templates
Not all templates are created equal–and a few things do not require a template. Here are a few tips to follow.
First, templates must be comprehensive. So err on the side of adding instead of too small, it’s simpler to delete information than add it .
Imagine you’re developing a template of your own resume. You would want to list in-depth facts so you are going to have all the information you need to apply for any job.
You always have the option to delete notes that are less-important in the future, but you may forget it in the last 25, if it is not from the template.
Some tools will automatically fill in these variables for you (more on this in a little ). But if you need to fill in the information by yourself, add some text that’s obvious and simple to search for so you can find.
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