Agile Project Management Status Report Template from project management report template , image source: www.rakebackbible.com
Every week brings new projects, emails, files, and task lists. How much of this is completely different from the work you’ve done before? Odds are, maybe not much. A number of our tasks are variations on something.
Do not reinvent the wheel every time you start something new. Rather, use templates–as starting point for new 17, standardized documents with formatting and text. Once you save a separate variant of the template add, remove, or alter any info for that record, and you are going to have the new job.
Templates work everywhere: in word processors, spreadsheets, project management apps, survey programs, and email. Here is to generate documents from a template — and how to use templates in your favorite apps –so it’s possible to get your common tasks faster.
Programs take the time to build, and it’s easy to wonder whether they’re worth the investment. The answer: absolutely. Editing a template requires much less time than formatting something from scratch. It is the distinction between retyping it, or copying and pasting some text.
That’s not the only advantage: Using a template means you’re not as likely to leave out crucial info, too. By way of example, if you want to send freelance writers a contributor agreement, changing a standard contract template (instead of writing a new contract each time) guarantees you won’t leave out that crucial clause regarding owning the material once you’ve paid for it.
Templates also guarantee consistency. Perhaps you send regular job updates to investors or customers. Using a template, you know the upgrade will always have the formatting, layout, and structure.
How to Produce Fantastic Templates
Not all templates are created equal–and a few things do not require a template. Here are a few tips to follow.
First, templates should be comprehensive. It’s more easy to delete information than add it in, so err on the side of adding rather than too little.
Imagine you’re developing a template of your own resume. You would want to list details and that means you are going to have all the info you want to submit an application for almost any job.
You can always delete less-important notes later on, but when it is not in the template you might forget it.
Some tools will automatically fill in these variables for you (more on that in a bit). But should you have to fill in the data on your own, add some text that’s simple and obvious to search for so you can find.