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Every week brings files, emails, new projects, and job lists. How much of this is different from the work you have done? Odds are, not much. A number of our daily tasks are variants on something we’ve done countless times before.
Don’t reinvent the wheel each single time you start something fresh. Instead, use templates–as starting point for new 17, standardized files with formatting and text. Once you save a separate variant of the template add, remove, or change any data for that document that is unique, and you are going to have the new job done in a fraction of the time.
Templates work anywhere: in word processors, spreadsheets, project management apps, survey programs, and email. Here is the way to use templates and to create documents from a template–so it’s possible to get your tasks done faster.
Templates take time to construct, and it’s easy to wonder if they’re worth the investment. The answer: absolutely. Editing a template requires much less time than formatting some thing. It is the distinction between retyping it, or copying and pasting some text.
That is only one advantage: Using a template means you’re less likely to leave out key info, also. For example, if you need to send freelance authors a contributor arrangement, changing a standard contract template (instead of writing a new contract each time) guarantees you won’t leave out that crucial clause about possessing the material as soon as you’ve paid for it.
Templates also guarantee consistency. Maybe you send regular project updates to investors or clients. With a template, you know the update will have the same formatting, layout, and general structure.
How to Create Great Templates
Not many templates are created equal–and a few things do not require a template. Here are a couple of guidelines to follow.
First, templates must be comprehensive. It’s simpler to delete information than add it , so err on the side of including rather than too little.
Imagine you’re developing a template of your resume. You would want to list details so you are going to have.
You can delete less-important notes later on, but when it is not from the template you might forget it at the last edition.
Some tools will automatically fill in all these variables for you (more on that in a little ). But if you need to fill in the data on your own, include some text that is simple and obvious to look for so it is possible to find.