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Every week brings files, emails, new jobs, and task lists. How much of that is different from the work you have done before? Odds are, maybe not much. A number of our daily tasks are variations on something we have done hundreds of times before.
Do not reinvent the wheel each single time you start something fresh. Instead, use templates–standardized files with formatting and text as starting point for new work. Once you save a version of the template, just add, remove, or alter any info for that unique record, and you’ll have the work.
Programs work anywhere: in word processors, spreadsheets, project management programs, survey programs, and email. Here’s the way to use templates from your favorite apps–and how to automatically create documents from a template–so it’s possible to get your common tasks quicker.
Programs take the time to construct, and it’s easy to wonder if they’re worth the investment. The short answer: absolutely. Editing a template requires much less time than formatting some thing. It’s the difference between copying and pasting some text, or retyping it.
That’s not the only advantage: Using a template means you’re not as likely to leave out key info, also. By way of example, if you want to send freelance writers a contributor arrangement, modifying a standard contract template (rather than composing a new contract each time) guarantees you won’t depart out the crucial clause regarding owning the content once you’ve paid for this.
Templates also guarantee consistency. You send regular project updates. Using a template, you understand the upgrade will have the formatting, layout, and structure.
How to Create Great Templates
Not all templates are created equal–and some things do not require a template. Here are a few tips to follow.
First, templates must be comprehensive. So err on the side of including instead of too little, it’s simpler to delete info than add it .
Imagine you’re creating a template of your own resume. You would want to record facts about your duties and achievements, and that means you’ll have all the info you want to apply for almost any job.
You can always delete notes later on, but you may forget it when it is not from the template.
Some applications will automatically fill in all these variables for you (more on this in a bit). But if you need to fill in the information by yourself, include some text that is easy and obvious to look for so you can locate text that has to be changed without much work.
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