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Every week brings new projects, emails, files, and job lists. How much of this is different from the work you have done before? Odds are, maybe not much. Many of our daily tasks are variations on something we have done countless times before.
Do not reinvent the wheel every single time you start something fresh. Instead, use templates–as starting point standardized files with formatting and text. Once you save a separate version of the template, just add, remove, or change any data for that record, and you’ll have the job done in a fraction of the time.

Programs work anywhere: in word processors, spreadsheets, project management programs, survey programs, and email. Here’s the way to create documents from a template — and the way to use templates in your favorite apps –so you can get your tasks quicker.

Programs take the time to construct, and it’s easy to wonder if they are worth the investment. The answer: absolutely. Editing a template takes far less time than formatting some thing from scratch. It is the difference between copying and pasting some text, or retyping it.

That’s only one benefit: Using a template means you are not as likely to leave out crucial info, too. For instance, if you need to send freelance authors a contributor agreement, changing a standard contract template (instead of composing a new contract every time) ensures you won’t leave out the crucial clause regarding owning the content once you’ve paid for it.

Templates additionally guarantee consistency. Maybe you send regular project updates to investors or clients. With a template, you understand the update will constantly have the formatting, layout, and arrangement.

How to Produce Great Templates

Not many templates are created equal–and some things do not need a template. Listed below are a couple of tips to follow.
First, templates must be comprehensive. So err on the side of adding too instead of too small, it’s easier to delete info than add it .
Imagine you’re creating a template of your resume. You’d want to record in-depth details and that means you are going to have all the info you need to apply for almost any job.

You can delete notes on, but when it is not from the template you might forget it.

Some tools will automatically fill in these factors for you (more on that in a little ). But if you have to fill in the data on your own, add some text that is simple and obvious to look for so you can locate.