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Each week brings new jobs, emails, files, and job lists. How much of that is different from the job you’ve done? Odds are, maybe not much. Many of our tasks are variants on something.
Don’t reinvent the wheel each single time you start something new. Instead, use templates–standardized documents as starting point. Once you save another variant of the template add, eliminate, or change any info for that document that is unique, and you’ll have the new work.
Templates work anywhere: in word processors, spreadsheets, project management programs, survey programs, and email. Here’s how to automatically generate documents from a template — and how to use templates in your favorite apps –so it’s possible to get your tasks faster.
Programs take time to construct, and it’s easy to wonder if they are worth the investment. The brief answer: absolutely. Editing a template takes far less time than formatting some thing from scratch. It’s the difference between copying and pasting some text, or retyping it.
That is not the only benefit: Using a template means you are not as likely to leave out key information, too. By way of example, if you need to send freelance authors a contributor arrangement, modifying a standard contract template (rather than writing a new contract every time) ensures you won’t leave out the crucial clause about possessing the content once you’ve paid for it.
Templates also guarantee consistency. You send regular job updates to investors or clients. Using a template, you know the update will constantly have the formatting, design, and general structure.
How to Produce Great Templates
Not many templates are created equal–and a few things do not need a template. Here are a few guidelines to follow.
First, templates should be comprehensive. It’s more easy to delete info than add it in, so err on the side of adding instead of too small.
Imagine you’re developing a template of your own resume. You would want to record in-depth details so you’ll have all the info you need to submit an application for any job.
You always have the option to delete notes that are less-important in the future, but you might forget it at the final 25, if it is not in the template.
Some applications will automatically fill in these factors for you (more on that in a bit). But if you have to fill in the data on your own, include some text that is simple and obvious to look for so you can find text that needs to be altered without much work.