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Every week brings task lists, emails, documents, and new projects. How much of that is different from the work you’ve done? Odds are, maybe not much. A number of our tasks are variants on something we’ve done countless times before.
Do not reinvent the wheel each single time you start something new. Rather, use templates–as starting point for 17, standardized files with formatting and text. As soon as you save a version of the template add, remove, or change any info for that document, and you’ll have the new job.
Programs work everywhere: in word processors, spreadsheets, project management apps, survey programs, and also email. Here’s the way to create documents from a template — and how to use templates in your favorite programs –so you can get your tasks quicker.
Templates take the time to build, and it’s easy to wonder whether they’re worth the investment. The brief answer: absolutely. Editing a template requires much less time than formatting some thing from scratch. It’s the difference between retyping it, or copying and pasting some text.
That is not the only advantage: Using a template means you’re not as likely to leave out crucial info, too. For instance, if you need to send freelance writers a contributor agreement, changing a standard contract template (rather than writing a new contract each time) ensures you won’t depart out that crucial clause about possessing the material as soon as you’ve paid for it.
Templates additionally guarantee consistency. You send regular job updates. With a template, you understand the update will always have the exact same formatting, layout, and general structure.
How to Create Fantastic Templates
Not many templates are created equal–and a few things don’t need a template. Here are a few guidelines to follow.
First, templates must be comprehensive. It is simpler to delete information than add it in, so err on the side of adding also rather than too little.
Imagine you’re creating a template of your resume. You’d want to list details so you are going to have all the info you need to submit an application for almost any job.
You always have the option to delete notes later on, but when it is not from the template you might forget it in the last edition.
Some tools will automatically fill in these variables for you (more on this in a little ). But should you have to fill in the information on your own, include some text that’s obvious and easy to search for so you can locate text that needs to be changed without much work.