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Each week brings job lists, emails, files, and new jobs. Just how much of that is different from the job you have done before? Odds are, maybe not much. Many of our daily tasks are variants on something.
Do not reinvent the wheel every time you start something fresh. Use templates–as starting point for work standardized documents with formatting and text. As soon as you save a version of the template add, eliminate, or change any info for that record that is unique, and you’ll have the new job.
Templates work everywhere: in word processors, spreadsheets, project management apps, survey platforms, and email. Here is how to automatically create documents from a template — and how to use templates from your favorite apps –so it’s possible to get your common tasks done faster.
Templates take the time to build, and it’s easy to wonder if they are worth the investment. The short answer: absolutely. Editing a template takes far less time than formatting something from scratch. It’s the difference between retyping it, or copying and pasting some text.
That’s not the only advantage: Using a template means you are not as inclined to leave out crucial info, also. For instance, if you want to send freelance writers a contributor agreement, modifying a standard contract template (instead of writing a new contract every time) ensures you won’t depart out the crucial clause regarding owning the content once you’ve paid for it.
Templates additionally guarantee consistency. Maybe you send clients or investors regular project updates. Using a template, you understand the update will have the exact same formatting, design, and arrangement.
How to Produce Great Templates
Not all templates are created equal–and a few things don’t need a template. Here are a few tips to follow.
First, templates must be comprehensive. It is easier to delete information than add it , so err on the side of adding too rather than too little.
Imagine you are developing a template of your own resume. You’d want to record details and that means you are going to have all the information you need to apply for any job.
You always have the option to delete notes on, but you might forget it in the last 25, if it is not in the template.
Some tools will automatically fill in all these variables for you (more on that in a bit). But should you need to fill in the data on your own, add some text that is obvious and easy to look for so you can find.