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Every week brings documents, emails, new projects, and job lists. How much of that is completely different from the job you have done? Odds are, not much. Many of our tasks are variants on something.
Don’t reinvent the wheel each single time you start something new. Instead, use templates–as starting point for 17, standardized documents with formatting and text. As soon as you save a separate version of the template add, remove, or change any info for that document that is unique, and you’ll have the job.
Programs work everywhere: in word processors, spreadsheets, project management apps, survey platforms, and email. Here is the way to use templates from your favorite apps–and to create documents from a template–so it’s possible to get your tasks done quicker.
Templates take the time to construct, and it’s easy to wonder whether they are worth the investment. The answer: absolutely. Editing a template takes far less time than formatting something from scratch. It is the difference between copying and pasting some text, or retyping it.
That is only one advantage: Using a template means you’re not as inclined to leave out crucial information, too. For instance, if you need to send freelance authors a contributor arrangement, changing a standard contract template (instead of writing a new contract each time) ensures you won’t leave out that crucial clause regarding owning the material once you’ve paid for this.
Templates additionally guarantee consistency. You send regular project updates to customers or investors. With a template, you understand the update will have the formatting, layout, and arrangement.
How to Create Fantastic Templates
Not many templates are created equal–and a few things do not need a template. Here are a few guidelines to follow.
First, templates should be comprehensive. It is more easy to delete information than add it in, so err on the side of adding rather than too little.
Imagine you are creating a template of your resume. You would want to record facts so you are going to have all the info you want to apply for any job.
You always have the option to delete less-important notes later on, but you may forget it at the final edition if it is not in the template.
Some tools will automatically fill in these factors for you (more on this in a bit). But if you have to fill in the data on your own, add some text that is easy and obvious to search for so it is possible to locate text that has to be altered without a lot of effort.