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Each week brings documents, emails, new jobs, and job lists. How much of that is different from the work you have done? Odds are, not much. Many of our daily tasks are variants on something.
Do not reinvent the wheel every time you start something fresh. Rather, use templates–as starting point for 17, standardized documents with formatting and text. Once you save a separate version of the template, simply add, remove, or change any data for that record that is exceptional, and you’ll have the new work done in a fraction of the time.

Templates work anywhere: in word processors, spreadsheets, project management apps, survey platforms, and also email. Here’s the way to use templates and the way to automatically create documents from a template–so you can get your tasks faster.

Templates take time to construct, and it’s easy to wonder if they are worth the investment. The brief answer: absolutely. Editing a template requires far less time than formatting something from scratch. It’s the difference between copying and pasting some text, or retyping it.

That’s only one advantage: Using a template means you’re less inclined to leave out crucial info, also. For instance, if you need to send freelance authors a contributor arrangement, changing a standard contract template (rather than writing a new contract every time) ensures you won’t leave out the crucial clause about owning the material once you’ve paid for this.

Templates also guarantee consistency. You send investors or customers regular project updates. Using a template, you understand the update will always have the exact same formatting, layout, and general structure.

How to Produce Great Templates

Not all templates are created equal–and a few things don’t require a template. Here are a couple of tips to follow.
First, templates should be comprehensive. It is more easy to delete info than add it , so err on the side of adding also rather than too little.
Imagine you’re developing a template of your own resume. You would want to list facts and that means you’ll have all the information you want to apply for almost any job.

You can delete less-important notes later on, but you might forget it if it is not in the template.

Some tools will automatically fill in all these factors for you (more on this in a bit). But should you need to fill in the data on your own, add some text that’s simple and obvious to look for so it is possible to locate text that needs to be changed without a lot of work.

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