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Every week brings files, emails, new projects, and task lists. How much of that is different from the job you have done before? Odds are, maybe not much. A number of our tasks are variations on something.
Do not reinvent the wheel every single time you start something fresh. Use templates–standardized documents with formatting and text as starting point for work. Once you save another version of the template, just add, remove, or change any info for that record, and you are going to have the work.
Templates work anywhere: in word processors, spreadsheets, project management apps, survey platforms, and also email. Here’s how to use templates and how to automatically create documents from a template–so you can get your tasks faster.
Templates take time to build, and it’s easy to wonder whether they’re worth the investment. The answer: absolutely. Editing a template takes much less time than formatting some thing. It’s the difference between copying and pasting some text, or retyping it.
That’s only one benefit: Using a template means you’re less likely to leave out key info, too. For instance, if you want to send freelance authors a contributor agreement, changing a standard contract template (rather than writing a new contract every time) ensures you won’t leave out that crucial clause regarding owning the content once you’ve paid for this.
Templates additionally guarantee consistency. You send investors or clients regular project updates. With a template, you understand the upgrade will constantly have the exact same formatting, layout, and arrangement.
How to Produce Fantastic Templates
Not many templates are created equal–and some things don’t require a template. Listed below are a few tips to follow.
First, templates must be comprehensive. So err on the side of adding too instead of too small, it’s more easy to delete information than add it .
Imagine you’re creating a template of your own resume. You’d want to list in-depth facts so you’ll have all the information you need to submit an application for almost any job.
You can always delete notes on, but if it is not from the template you may forget it.
Some applications will automatically fill in all these factors for you (more on that in a bit). But should you have to fill in the data by yourself, include some text that’s easy and obvious to search for so you can find text that has to be altered without much effort.