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Every week brings new jobs, emails, files, and job lists. Just how much of that is totally different from the work you’ve done? Odds are, maybe not much. Many of our tasks are variants on something we have done hundreds of times before.
Do not reinvent the wheel each time you start something fresh. Rather, use templates–standardized documents with formatting and text as starting point. As soon as you save another variant of the template, simply add, remove, or change any info for that document, and you’ll have the new job done in a fraction of this time.
Programs work anywhere: in word processors, spreadsheets, project management programs, survey programs, and also email. Here is how to use templates and to automatically create documents from a template–so it’s possible to get your tasks quicker.
Templates take the time to construct, and it’s easy to wonder if they’re worth the investment. The short answer: absolutely. Editing a template requires much less time than formatting some thing from scratch. It is the difference between retyping it, or copying and pasting some text.
That’s not the only benefit: Using a template means you are less likely to leave out key info, too. For example, if you want to send freelance writers a contributor agreement, modifying a standard contract template (rather than composing a new contract every time) guarantees you won’t leave out the crucial clause about owning the content once you’ve paid for it.
Templates also guarantee consistency. Maybe you send regular project updates. Using a template, you understand the update will constantly have the exact same formatting, design, and standard structure.
How to Produce Great Templates
Not all templates are created equal–and some things do not need a template. Here are a few tips to follow.
First, templates must be comprehensive. It’s simpler to delete information than add it in, so err on the side of adding instead of too small.
Imagine you’re developing a template of your resume. You’d want to list in-depth facts and that means you are going to have.
You can always delete less-important notes later on, but you might forget it if it’s not from the template.
Some tools will automatically fill in these variables for you (more on that in a bit). But should you have to fill in the information on your own, include some text that’s obvious and easy to look for so it is possible to find.
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