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Every week brings files, emails, new jobs, and task lists. Just how much of this is completely different from the job you’ve done before? Odds are, not much. Many of our daily tasks are variations on something.
Do not reinvent the wheel every time you start something new. Instead, use templates–standardized files as starting point. Once you save another version of the template add, remove, or change any info for that unique record, and you’ll have the new job.

Templates work anywhere: in word processors, spreadsheets, project management programs, survey programs, and email. Here is how to automatically create documents from a template — and how to use templates from your favorite apps –so it’s possible to get your tasks done quicker.

Programs take the time to build, and it’s easy to wonder whether they’re worth the investment. The short answer: absolutely. Editing a template requires much less time than formatting some thing. It’s the distinction between retyping it, or copying and pasting some text.

That’s not the only benefit: Using a template means you’re less inclined to leave out key info, too. By way of example, if you need to send freelance writers a contributor arrangement, modifying a standard contract template (instead of writing a new contract each time) guarantees you won’t depart out that crucial clause regarding possessing the content as soon as you’ve paid for this.

Templates additionally guarantee consistency. You send regular project updates to investors or clients. With a template, you know the upgrade will have the exact same formatting, design, and structure.

How to Produce Great Templates

Not all templates are created equal–and some things do not require a template. Here are a couple of guidelines to follow.
First, templates should be comprehensive. It is more easy to delete information than add it in, so err on the side of including also rather than too little.
Imagine you are developing a template of your resume. You’d want to list details about your duties and achievements, and that means you are going to have all the info you want to submit an application for almost any job.

You can always delete notes later on, but you might forget it at the last 25, when it is not in the template.

Some tools will automatically fill in all these variables for you (more on this in a little ). But if you have to fill in the data by yourself, add some text that is obvious and simple to look for so it is possible to locate text that has to be changed without much effort.

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