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Every week brings new jobs, emails, documents, and task lists. Just how much of that is totally different from the work you’ve done before? Odds are, maybe not much. A number of our tasks are variants on something.
Don’t reinvent the wheel every time you start something fresh. Use templates–as starting point for work standardized documents with formatting and text. Once you save a separate variant of the template add, remove, or alter any data for that document, and you are going to have the new job.
Programs work everywhere: in word processors, spreadsheets, project management apps, survey platforms, and email. Here’s to create documents from a template — and how to use templates in your favorite apps –so it’s possible to get your ordinary tasks quicker.
Programs take time to construct, and it’s easy to wonder whether they are worth the investment. The brief answer: absolutely. Editing a template requires much less time than formatting something. It is the distinction between copying and pasting some text, or retyping it.
That is not the only advantage: Using a template means you’re less inclined to leave out key information, too. For example, if you want to send freelance writers a contributor agreement, changing a standard contract template (rather than writing a new contract every time) guarantees you won’t depart out the crucial clause about possessing the material as soon as you’ve paid for it.
Templates also guarantee consistency. Perhaps you send clients or investors regular project updates. With a template, you know the update will have the same formatting, layout, and arrangement.
How to Create Great Templates
Not all templates are created equal–and some things do not require a template. Here are a few tips to follow.
First, templates must be comprehensive. So err on the side of adding rather than too little, it’s more easy to delete information than add it .
Imagine you’re developing a template of your own resume. You’d want to record facts about your responsibilities and accomplishments, so you are going to have all the info you need to submit an application for any job.
You always have the option to delete less-important notes on, but if it’s not in the template you might forget it.
Some applications will automatically fill in all these factors for you (more on that in a bit). But should you need to fill in the data by yourself, include some text that’s easy and obvious to search for so you can find.