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Every week brings files, emails, new jobs, and job lists. Just how much of that is totally different from the work you’ve done before? Odds are, maybe not much. A number of our daily tasks are variations on something.
Do not reinvent the wheel every single time you start something new. Rather, use templates–standardized documents as starting point for work. Once you save another variant of the template add, eliminate, or alter any data for that exceptional document, and you’ll have the job.
Templates work anywhere: in word processors, spreadsheets, project management apps, survey programs, and also email. Here is how to automatically create documents from a template — and how to use templates in your favorite programs –so it’s possible to get your ordinary tasks faster.
Programs take time to build, and it’s easy to wonder if they’re worth the investment. The short answer: absolutely. Editing a template takes much less time than formatting something from scratch. It is the distinction between retyping it, or copying and pasting some text.
That’s not the only advantage: Using a template means you’re less inclined to leave out key information, too. For example, if you want to send freelance writers a contributor agreement, changing a standard contract template (rather than composing a new contract every time) guarantees you won’t leave out the crucial clause regarding owning the material once you’ve paid for it.
Templates additionally guarantee consistency. Maybe you send clients or investors regular job updates. Using a template, you know the upgrade will always have the same formatting, design, and structure.
How to Produce Great Templates
Not many templates are created equal–and some things don’t need a template. Here are a couple of tips to follow.
First, templates should be comprehensive. So err on the side of including also instead of too small, it’s more easy to delete info than add it .
Imagine you’re developing a template of your own resume. You’d want to record facts about your duties and achievements, and that means you are going to have all the info you need to submit an application for any job.
You can always delete notes later on, but you might forget it in the last 25, when it’s not from the template.
Some applications will automatically fill in all these factors for you (more on this in a bit). But should you have to fill in the information by yourself, include some text that is obvious and easy to search for so it is possible to locate.