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Every week brings job lists, emails, files, and new jobs. How much of this is different from the work you’ve done before? Odds are, maybe not much. Many of our day-to-day tasks are variations on something we have done countless times before.
Don’t reinvent the wheel each time you start something fresh. Rather, use templates–as starting point for new work standardized files with formatting and text. As soon as you save another variant of the template, simply add, remove, or alter any info for that record, and you’ll have the job completed in a fraction of this time.
Programs work everywhere: in word processors, spreadsheets, project management apps, survey programs, and also email. Here is to automatically create documents from a template — and how to use templates from your favorite apps –so it’s possible to get your common tasks faster.
Templates take time to build, and it’s easy to wonder whether they are worth the investment. The answer: absolutely. Editing a template takes much less time than formatting some thing. It is the difference between retyping it, or copying and pasting some text.
That is not the only benefit: Using a template means you’re less likely to leave out key info, also. By way of instance, if you need to send freelance writers a contributor agreement, modifying a standard contract template (rather than writing a new contract every time) guarantees you won’t depart out that crucial clause regarding owning the material once you’ve paid for it.
Templates also guarantee consistency. Maybe you send clients or investors regular job updates. With a template, you know the update will always have the formatting, design, and structure.
How to Create Great Templates
Not all templates are created equal–and a few things don’t require a template. Here are a few guidelines to follow.
First, templates should be comprehensive. So err on the side of adding instead of too small, it’s more easy to delete info than add it .
Imagine you are developing a template of your resume. You would want to list facts so you’ll have.
You can delete notes that are less-important later on, but you might forget it at the final 25, if it’s not in the template.
Some tools will automatically fill in these variables for you (more on that in a little ). But if you need to fill in the data by yourself, add some text that’s obvious and easy to look for so you can locate.