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Each week brings task lists, emails, documents, and new jobs. How much of this is different from the work you’ve done before? Odds are, not much. A number of our day-to-day tasks are variations on something.
Do not reinvent the wheel every time you start something new. Rather, use templates–as starting point for 17, standardized documents with formatting and text. As soon as you save a separate variant of the template add, remove, or change any data for that unique record, and you’ll have the new work done in a fraction of this time.
Programs work everywhere: in word processors, spreadsheets, project management programs, survey programs, and also email. Here is the way to use templates in your favorite programs –and to generate documents from a template–so you can get your tasks done faster.
Templates take time to construct, and it’s easy to wonder whether they’re worth the investment. The brief answer: absolutely. Editing a template takes much less time than formatting some thing from scratch. It is the distinction between retyping it, or copying and pasting some text.
That is not the only advantage: Using a template means you are not as likely to leave out crucial information, also. By way of instance, if you want to send freelance writers a contributor agreement, modifying a standard contract template (rather than writing a new contract each time) ensures you won’t leave out that crucial clause about owning the content as soon as you’ve paid for it.
Templates additionally guarantee consistency. You send clients or investors regular job updates. Using a template, you understand the upgrade will have the same formatting, design, and structure.
How to Produce Great Templates
Not many templates are created equal–and some things do not require a template. Here are a few guidelines to follow.
First, templates must be comprehensive. It is easier to delete info than add it in, so err on the side of adding too instead of too little.
Imagine you are developing a template of your own resume. You’d want to list details so you’ll have all the information you need to apply for any job.
You can delete notes on, but you might forget it if it is not from the template.
Some tools will automatically fill in all these variables for you (more on this in a little ). But if you need to fill in the data on your own, include some text that’s simple and obvious to look for so it is possible to locate text that has to be altered without a lot of effort.
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