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Each week brings task lists, emails, files, and new jobs. How much of that is different from the job you have done before? Odds are, maybe not much. Many of our day-to-day tasks are variants on something.
Do not reinvent the wheel each single time you start something fresh. Rather, use templates–standardized documents with formatting and text as starting point. Once you save a separate version of the template, simply add, eliminate, or change any data for that document that is exceptional, and you are going to have the work.
Programs work everywhere: in word processors, spreadsheets, project management apps, survey programs, and also email. Here is how to use templates in your favorite programs –and the way to create documents from a template–so it’s possible to get your tasks done quicker.
Templates take time to build, and it’s easy to wonder whether they’re worth the investment. The answer: absolutely. Editing a template requires far less time than formatting something from scratch. It is the distinction between retyping it, or copying and pasting some text.
That’s only one advantage: Using a template means you are less likely to leave out crucial info, also. For instance, if you want to send freelance authors a contributor agreement, modifying a standard contract template (instead of writing a new contract each time) guarantees you won’t depart out the crucial clause regarding possessing the content once you’ve paid for this.
Templates also guarantee consistency. You send clients or investors regular job updates. Using a template, you understand the upgrade will always have the formatting, design, and general arrangement.
How to Produce Great Templates
Not all templates are created equal–and a few things don’t need a template. Here are a couple of tips to follow.
First, templates must be comprehensive. It’s easier to delete info than add it in, so err on the side of including also rather than too little.
Imagine you are developing a template of your resume. You’d want to record facts about your responsibilities and achievements, so you are going to have.
You always have the option to delete less-important notes later on, but you might forget it in the final edition when it is not from the template.
Some tools will automatically fill in all these factors for you (more on that in a bit). But if you have to fill in the information by yourself, add some text that’s obvious and simple to look for so it is possible to locate text that needs to be changed without a lot of work.