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Every week brings files, emails, new projects, and task lists. How much of that is different from the job you’ve done before? Odds are, maybe not much. Many of our tasks are variants on something.
Do not reinvent the wheel every single time you start something new. Use templates–standardized files with formatting and text as starting point for new work. As soon as you save a separate variant of the template, just add, eliminate, or change any data for that record, and you’ll have the new job done in a fraction of the time.
Programs work anywhere: in word processors, spreadsheets, project management apps, survey platforms, and email. Here’s how to use templates and to create documents from a template–so you can get your common tasks quicker.
Programs take time to build, and it’s easy to wonder whether they are worth the investment. The answer: absolutely. Editing a template takes much less time than formatting some thing. It is the distinction between retyping it, or copying and pasting some text.
That’s only one advantage: Using a template means you are not as inclined to leave out crucial information, too. For instance, if you need to send freelance authors a contributor arrangement, changing a standard contract template (instead of composing a new contract every time) ensures you won’t leave out that crucial clause regarding possessing the material once you’ve paid for it.
Templates additionally guarantee consistency. Maybe you send clients or investors regular project updates. With a template, you know the update will always have the same formatting, layout, and standard structure.
How to Create Great Templates
Not many templates are created equal–and some things do not need a template. Here are a few tips to follow.
First, templates must be comprehensive. It’s simpler to delete info than add it , so err on the side of adding rather than too small.
Imagine you’re developing a template of your resume. You’d want to list facts so you’ll have.
You always have the option to delete less-important notes on, but you might forget it if it’s not from the template.
Some tools will automatically fill in these factors for you (more on that in a bit). But should you need to fill in the information by yourself, add some text that is simple and obvious to search for so it is possible to locate text that needs to be changed without a lot of work.