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Each week brings documents, emails, new jobs, and task lists. How much of that is completely different from the work you have done? Odds are, maybe not much. Many of our tasks are variants on something we have done countless times before.
Don’t reinvent the wheel every single time you start something new. Use templates–standardized documents with formatting and text as starting point. Once you save another variant of the template, simply add, remove, or change any info for that document that is exceptional, and you are going to have the work done in a fraction of this time.
Programs work anywhere: in word processors, spreadsheets, project management programs, survey platforms, and email. Here’s the way to use templates and how to automatically create documents from a template–so you can get your tasks faster.
Templates take time to construct, and it’s easy to wonder if they’re worth the investment. The short answer: absolutely. Editing a template requires much less time than formatting something. It’s the difference between retyping it, or copying and pasting some text.
That’s not the only benefit: Using a template means you are not as likely to leave out key information, also. By way of instance, if you want to send freelance writers a contributor agreement, modifying a standard contract template (rather than composing a new contract every time) ensures you won’t depart out that crucial clause about owning the material as soon as you’ve paid for it.
Templates additionally guarantee consistency. You send regular project updates to investors or clients. Using a template, you know the upgrade will have the exact same formatting, layout, and general arrangement.
How to Create Fantastic Templates
Not many templates are created equal–and a few things don’t need a template. Here are a couple of tips to follow.
First, templates should be comprehensive. So err on the side of adding too instead of too small, it is easier to delete information than add it .
Imagine you’re creating a template of your resume. You’d want to record details about your responsibilities and achievements, so you’ll have.
You can delete notes later on, but you may forget it in the last version when it is not from the template.
Some tools will automatically fill in these variables for you (more on this in a bit). But should you need to fill in the information by yourself, add some text that is easy and obvious to look for so it is possible to locate.
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