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Every week brings task lists, emails, documents, and new jobs. Just how much of this is different from the job you have done before? Odds are, not much. Many of our daily tasks are variants on something we’ve done hundreds of times before.
Don’t reinvent the wheel every time you start something fresh. Instead, use templates–standardized files with formatting and text as starting point for new work. Once you save a variant of the template add, remove, or alter any info for that document that is unique, and you’ll have the job done in a fraction of the time.
Templates work everywhere: in word processors, spreadsheets, project management programs, survey programs, and email. Here is to create documents from a template — and the way to use templates in your favorite apps –so it’s possible to get your tasks done faster.
Templates take time to construct, and it’s easy to wonder if they are worth the investment. The answer: absolutely. Editing a template requires much less time than formatting some thing from scratch. It’s the distinction between retyping it, or copying and pasting some text.
That’s not the only benefit: Using a template means you’re not as likely to leave out key information, too. For example, if you want to send freelance writers a contributor arrangement, modifying a standard contract template (instead of composing a new contract each time) ensures you won’t leave out that crucial clause about owning the material once you’ve paid for this.
Templates also guarantee consistency. You send regular project updates to customers or investors. With a template, you know the update will have the exact same formatting, design, and arrangement.
How to Create Great Templates
Not all templates are created equal–and a few things don’t require a template. Listed below are a couple of tips to follow.
First, templates should be comprehensive. So err on the side of adding rather than too small, it is more easy to delete info than add it .
Imagine you’re creating a template of your resume. You’d want to list in-depth details about your duties and accomplishments, so you’ll have all the info you want to apply for any job.
You can always delete notes on, but if it is not in the template you might forget it in the final edition.
Some applications will automatically fill in these variables for you (more on that in a bit). But should you need to fill in the information on your own, add some text that is simple and obvious to look for so you can find.