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Each week brings job lists, emails, files, and new projects. Just how much of that is different from the job you’ve done before? Odds are, not much. A number of our daily tasks are variants on something we have done countless times before.
Do not reinvent the wheel every time you start something fresh. Instead, use templates–as starting point for new 17, standardized files with text and formatting. As soon as you save a separate variant of the template add, eliminate, or alter any info for that record that is unique, and you are going to have the job.
Programs work anywhere: in word processors, spreadsheets, project management programs, survey platforms, and email. Here’s how to use templates and how to automatically create documents from a template–so you can get your tasks done faster.
Templates take the time to construct, and it’s easy to wonder if they are worth the investment. The answer: absolutely. Editing a template requires far less time than formatting something. It is the difference between copying and pasting some text, or retyping it.
That’s not the only benefit: Using a template means you are less likely to leave out key info, also. For example, if you want to send freelance writers a contributor arrangement, changing a standard contract template (rather than writing a new contract each time) ensures you won’t leave out the crucial clause about possessing the material as soon as you’ve paid for it.
Templates also guarantee consistency. You send investors or clients regular project updates. Using a template, you understand the upgrade will have the formatting, design, and arrangement.
How to Produce Fantastic Templates
Not all templates are created equal–and some things don’t require a template. Here are a few guidelines to follow.
First, templates must be comprehensive. So err on the side of including too instead of too little, it’s more easy to delete info than add it in.
Imagine you’re developing a template of your resume. You’d want to list facts and that means you are going to have.
You can always delete notes that are less-important later on, but you might forget it at the last 25, when it’s not in the template.
Some tools will automatically fill in all these variables for you (more on this in a little ). But should you need to fill in the data by yourself, include some text that’s obvious and easy to look for so you can locate text that needs to be altered without much work.