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Every week brings new projects, emails, files, and task lists. How much of that is different from the job you have done before? Odds are, not much. A number of our day-to-day tasks are variants on something we’ve done countless times before.
Don’t reinvent the wheel each single time you start something fresh. Rather, use templates–standardized documents with formatting and text as starting point for work. Once you save a variant of the template, just add, remove, or alter any data for that record, and you are going to have the new job.
Templates work everywhere: in word processors, spreadsheets, project management apps, survey programs, and email. Here is the way to use templates and the way to generate documents from a template–so you can get your tasks done faster.
Templates take the time to construct, and it’s easy to wonder whether they are worth the investment. The short answer: absolutely. Editing a template requires much less time than formatting some thing from scratch. It’s the difference between retyping it, or copying and pasting some text.
That’s not the only benefit: Using a template means you’re not as likely to leave out key info, also. By way of example, if you want to send freelance writers a contributor agreement, modifying a standard contract template (instead of composing a new contract each time) guarantees you won’t depart out that crucial clause regarding possessing the material once you’ve paid for it.
Templates additionally guarantee consistency. Maybe you send customers or investors regular project updates. With a template, you know the upgrade will always have the same formatting, layout, and arrangement.
How to Create Fantastic Templates
Not all templates are created equal–and some things don’t require a template. Listed below are a few tips to follow.
First, templates should be comprehensive. So err on the side of including instead of too small, it’s more easy to delete information than add it .
Imagine you’re developing a template of your own resume. You’d want to record details so you’ll have all the information you want to apply for any job.
You can always delete less-important notes later on, but you may forget it in the final version if it is not from the template.
Some applications will automatically fill in all these factors for you (more on this in a bit). But should you need to fill in the information by yourself, include some text that is obvious and easy to search for so it is possible to find.