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Each week brings job lists, emails, files, and new projects. Just how much of this is completely different from the work you have done before? Odds are, not much. A number of our daily tasks are variations on something.
Do not reinvent the wheel each time you start something fresh. Instead, use templates–standardized documents with formatting and text as starting point. As soon as you save another version of the template add, eliminate, or alter any data for that document that is unique, and you are going to have the new work done in a fraction of this time.

Programs work anywhere: in word processors, spreadsheets, project management apps, survey programs, and email. Here’s the way to use templates and to create documents from a template–so you can get your tasks done faster.

Templates take time to build, and it’s easy to wonder whether they are worth the investment. The answer: absolutely. Editing a template takes much less time than formatting some thing from scratch. It is the difference between retyping it, or copying and pasting some text.

That is not the only benefit: Using a template means you’re less likely to leave out crucial information, too. By way of instance, if you want to send freelance writers a contributor arrangement, modifying a standard contract template (rather than writing a new contract each time) guarantees you won’t leave out that crucial clause regarding possessing the content as soon as you’ve paid for this.

Templates additionally guarantee consistency. You send regular job updates. With a template, you understand the update will have the exact same formatting, layout, and standard arrangement.

How to Produce Great Templates

Not all templates are created equal–and some things do not require a template. Here are a couple of guidelines to follow.
First, templates should be comprehensive. It is more easy to delete information than add it in, so err on the side of including rather than too small.
Imagine you’re developing a template of your own resume. You’d want to list in-depth details about your responsibilities and accomplishments, so you’ll have all the information you want to submit an application for any job.

You can always delete notes later on, but you may forget it in the final 25, if it is not from the template.

Some tools will automatically fill in all these variables for you (more on that in a little ). But if you need to fill in the information by yourself, include some text that’s easy and obvious to look for so you can locate text that needs to be changed without much work.

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