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Every week brings task lists, emails, files, and new projects. How much of that is totally different from the job you have done before? Odds are, maybe not much. Many of our tasks are variations on something we have done countless times before.
Don’t reinvent the wheel every single time you start something fresh. Instead, use templates–as starting point for work that is , standardized files with formatting and text. As soon as you save a separate variant of the template add, remove, or alter any data for that document that is unique, and you’ll have the work done in a fraction of this time.
Programs work everywhere: in word processors, spreadsheets, project management apps, survey programs, and email. Here’s the way to use templates and the way to create documents from a template–so it’s possible to get your tasks done faster.
Templates take time to build, and it’s easy to wonder if they are worth the investment. The answer: absolutely. Editing a template requires far less time than formatting something from scratch. It’s the difference between retyping it, or copying and pasting some text.
That is not the only advantage: Using a template means you’re less likely to leave out crucial information, too. By way of instance, if you need to send freelance writers a contributor agreement, changing a standard contract template (rather than composing a new contract every time) ensures you won’t depart out that crucial clause regarding possessing the material once you’ve paid for this.
Templates also guarantee consistency. You send clients or investors regular job updates. Using a template, you know the update will have the formatting, design, and structure.
How to Produce Fantastic Templates
Not all templates are created equal–and a few things don’t need a template. Here are a couple of tips to follow.
First, templates should be comprehensive. It is easier to delete information than add it in, so err on the side of adding too instead of too little.
Imagine you’re developing a template of your own resume. You would want to record details and that means you are going to have all the information you need to apply for any job.
You always have the option to delete less-important notes later on, but you might forget it at the final 25, if it is not from the template.
Some applications will automatically fill in all these factors for you (more on that in a bit). But should you need to fill in the data by yourself, include some text that’s obvious and easy to search for so it is possible to locate text that has to be changed without a lot of work.