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Each week brings documents, emails, new projects, and job lists. How much of that is totally different from the work you’ve done before? Odds are, maybe not much. A number of our tasks are variants on something.
Don’t reinvent the wheel every single time you start something fresh. Use templates–as starting point for new 17, standardized files with formatting and text. Once you save another variant of the template add, remove, or change any data for that document, and you are going to have the new job.
Programs work everywhere: in word processors, spreadsheets, project management programs, survey platforms, and also email. Here’s the way to use templates in your favorite apps–and to automatically create documents from a template–so you can get your tasks done faster.
Programs take time to build, and it’s easy to wonder if they’re worth the investment. The short answer: absolutely. Editing a template takes much less time than formatting something from scratch. It is the difference between copying and pasting some text, or retyping it.
That’s only one advantage: Using a template means you are less inclined to leave out key info, also. For instance, if you want to send freelance authors a contributor agreement, changing a standard contract template (rather than composing a new contract every time) guarantees you won’t depart out the crucial clause about owning the content once you’ve paid for this.
Templates also guarantee consistency. Perhaps you send regular project updates to investors or clients. Using a template, you know the update will constantly have the formatting, design, and standard structure.
How to Produce Great Templates
Not all templates are created equal–and some things don’t require a template. Listed below are a few guidelines to follow.
First, templates should be comprehensive. It’s simpler to delete information than add it in, so err on the side of adding instead of too little.
Imagine you are developing a template of your resume. You’d want to record in-depth details so you’ll have all the information you want to submit an application for almost any job.
You can always delete notes on, but you may forget it when it is not from the template.
Some tools will automatically fill in these factors for you (more on that in a bit). But if you have to fill in the information by yourself, add some text that’s simple and obvious to look for so you can find.