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Every week brings files, emails, new jobs, and job lists. Just how much of that is different from the job you have done before? Odds are, not much. Many of our tasks are variants on something we have done hundreds of times before.
Do not reinvent the wheel every single time you start something fresh. Use templates–standardized documents with text and formatting as starting point for new work. Once you save another version of the template add, remove, or change any info for that record that is exceptional, and you’ll have the job.
Templates work everywhere: in word processors, spreadsheets, project management programs, survey programs, and also email. Here is the way to automatically create documents from a template — and the way to use templates from your favorite programs –so it’s possible to get your tasks done quicker.
Templates take time to build, and it’s easy to wonder whether they’re worth the investment. The answer: absolutely. Editing a template takes far less time than formatting something. It is the difference between copying and pasting some text, or retyping it.
That is not the only advantage: Using a template means you are not as likely to leave out key info, also. For instance, if you need to send freelance writers a contributor arrangement, modifying a standard contract template (instead of composing a new contract every time) ensures you won’t depart out that crucial clause about owning the material once you’ve paid for this.
Templates also guarantee consistency. Perhaps you send regular job updates to investors or customers. Using a template, you know the update will have the same formatting, design, and structure.
How to Create Great Templates
Not many templates are created equal–and some things do not need a template. Here are a couple of guidelines to follow.
First, templates should be comprehensive. It’s more easy to delete information than add it in, so err on the side of adding also rather than too small.
Imagine you are developing a template of your resume. You would want to list facts and that means you are going to have all the information you want to apply for almost any job.
You can delete notes that are less-important on, but you might forget it in the last 25, when it is not in the template.
Some applications will automatically fill in these factors for you (more on this in a bit). But if you have to fill in the information on your own, add some text that is obvious and easy to look for so it is possible to locate.
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