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Each week brings task lists, emails, documents, and new projects. How much of that is completely different from the job you have done? Odds are, maybe not much. A number of our tasks are variations on something.
Don’t reinvent the wheel each time you start something fresh. Use templates–as starting point for work that is , standardized files with formatting and text. As soon as you save another version of the template, simply add, eliminate, or change any info for that record, and you’ll have the work.
Programs work anywhere: in word processors, spreadsheets, project management programs, survey programs, and email. Here’s how to use templates in your favorite apps–and to create documents from a template–so it’s possible to get your common tasks quicker.
Programs take the time to build, and it’s easy to wonder whether they’re worth the investment. The short answer: absolutely. Editing a template takes far less time than formatting some thing from scratch. It is the distinction between copying and pasting some text, or retyping it.
That’s only one advantage: Using a template means you’re not as inclined to leave out key info, also. For example, if you need to send freelance writers a contributor agreement, changing a standard contract template (instead of composing a new contract each time) guarantees you won’t leave out that crucial clause about possessing the content as soon as you’ve paid for it.
Templates also guarantee consistency. You send regular project updates to investors or clients. With a template, you understand the update will have the formatting, layout, and arrangement.
How to Produce Fantastic Templates
Not many templates are created equal–and a few things do not require a template. Listed below are a couple of guidelines to follow.
First, templates should be comprehensive. So err on the side of adding instead of too small, it’s easier to delete information than add it .
Imagine you are developing a template of your resume. You’d want to record in-depth facts and that means you are going to have all the info you want to submit an application for any job.
You always have the option to delete notes on, but when it’s not in the template you may forget it at the final version.
Some tools will automatically fill in all these factors for you (more on that in a little ). But should you need to fill in the data on your own, include some text that’s obvious and easy to look for so you can find text that has to be changed without much effort.
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